From the proposal process, to the transition period, to the day-to-day and strategic planning, we always have your association’s goals in mind. Our entire process is structured around helping you meet those goals.
The process starts when you reach out to us for a consultation. Once our team has the information, we’ll reach out to you within one to two business days to set up a meeting to go over your goals, needs, and anything else to create a proposal. Our proposal will outline the services, scope of work, and resources that ADS can provide for you. We can work together to find the right balance of services and resources to execute on your goals and take your association to the next level.
Once a proposal is accepted, we begin our transition process. We have a dedicated transition team, led by a transition manager, who will ensure all goes smoothly during this process. The transition differs slightly depending on whether your association is transitioning from another Association Management Company (AMC) to ADS, or if this is your first partnership with an AMC.
If you are transitioning to ADS from another AMC, then much of the transition will be in migrating tools, data, and information from your previous AMC to us. Our transition team will manage all scheduling, documents, and migration as well as interfacing directly with your previous AMC to gather what we need and ensure a seamless transition. We follow the AMCI Standard Process for Accredited AMCs to ensure that we are following best practices and delivering the highest level of customer service for all of our clients.
While less common, typically an association finds their first AMC while going through a transition of their own, whether that’s just getting established, downsizing, shifting responsibilities, closing offices, or another large change. During this transition from self-run leadership to ADS, we manage the gathering of information and migration of tools and data, in addition to supporting the logistics of your specific transition, such as retirement plans, accounting, and employee relations.
Once the transition process is complete, the day-to-day relationship begins. Your association will have a team dedicated to running the organization, and specialists in the services you have chosen, such as an events, education, or marketing manager.
We will be in close, constant contact via email, phone, and video calls, and we encourage upfront, transparent communication from both sides of the relationship. We will keep you updated with regular financial statements, membership reports, event reports, and so on, and the timing of our reporting is flexible based on your organization's needs and resources.
At ADS, our best relationships — and best results — come from a strategic partnership with a non--profit. Our approach to association management is collaborative and strategic, meaning we’re an extension of your team who are ready to create and meet goals to help you succeed.
We look to understand your whole organization, find opportunities for growth, and execute with our experience and strategic know-how. We’re not just association management, we’re association development, growth, and strategy.
As your partner, we support your existing team and your association as a whole. You will retain your branding and member-facing staff, unless you enlist us to support membership-related services where we represent your organization. To your members, there will be no clear change before, during, or after the handoff and partnership with an ADS.
Our team is composed of talented individuals with experience that spans all specialties and industries. Many of our team members bring valuable experience from previous work with associations while others have for-profit sector knowledge. We also have specialists who can help associations with specific services, like strategic planning and consulting, meeting and event management, membership management, marketing, or continuing education.
When it comes to hiring in-house, it can be difficult to find the specialists that you need. New hires will typically have a specialty and won’t be able to fill multiple roles within your association, which can add up in the long run. With an ADS, you have access to any kind of association expert you need, even if we need to source that specialist for you. ADS takes the headache out of staffing as we supplement your team with our experts, all in one place. Partnering with an ADS helps you reduce your overhead and streamline your operations, so that your team can focus on achieving your long term vision.
Partnering with an ADS typically includes three stages: the proposal and interview, the transition, and the day-to-day management. As you move through these stages, your team and ADS can work together to find the workflows, processes, and team arrangements that work best for you and your goals.
Fill out a questionnaire with some basic info about your association, then we will reach out to discuss if association management is right for you and how we can help.